This job ad has been posted over 40 days ago...
6
applicants
Receptionist/PA to Directors/Studio Manager
at Clusta in Birmingham, United Kingdom
Overview of role
As PA to Directors and Receptionist you will assist the Directors in all areas and help to maintain the day to day running of the studio along with helping to maintain internal systems to ensure efficient and correct delivery of goods to clients. You will report to the Operations Manager; Claire Hurst will act as your line manager.
Job Function
• Screen telephone calls, enquiries and requests and handle them when appropriate or pass onto colleagues as appropriate. When necessary, taking messages and ensuring they are passed on, presenting a professional and helpful image to enquirers.
• Organising and maintaining diaries and making appointments.
• Deal with correspondence and write letters.
• Deal with outgoing post and keep records where necessary, eg Special Delivery items
• Support the day to day work of the Directors, assisting them in any areas they require, including minor personal matters, travel and accommodation (Access to confidential information requires complete discretion).
• Undertake general administrative and reception duties including photocopying, faxing, filing, dealing with enquiries and liaising with suppliers.
• Front of house – meet and greet clients upon arrival, deal with any deliveries or “cold callers”.
• Take responsibility for the checking of stock and ordering of stationery and office supplies to enable effective delivery of Clusta’s work.
• Keep up communications between Clusta UK and Clusta Inc, the US office.
Candidate Requirements
• To build long-term working relationships based on trust and credibility.
• Excellent interpersonal skills in order to communicate clearly and politely with people at all levels in the organisation or from outside agencies.
• To work with minimum supervision and manage your own workload effectively.
• To organise and prioritise key tasks.
• Excellent record keeping skills, ensuring that relevant documents are completed, retained or forwarded as appropriate.
Core Skills
You have strong skills in
• Excellent communication skills both orally and in writing.
• To be a self-organised, self-starter and meet deadlines.
• Respond positively to change.
• Adapts style to the needs of different people.
• Computer literacy including familiarity with e.g. Word, Excel.
• Able to convey complex information to a range of people.
• Excellent people skills.
• Work well in a team.
• Maintain good client relations.
• Self motivated and a people’s person.
• Highly organized, efficient and able to retain information.
How to apply
Interested applicants can apply via email only to: claire.hurst@clusta.com
Please include:
• PDF cover letter
• CV
• Subject line: “PA to Directors/Receptionist/Studio Manager
No phone calls yet – we’re hiring because we’re busy, email only please.
About Clusta
Clusta specialise in innovative design for web, print and motion graphics. We have been producing dynamic graphic and digital communication for over 10 years. Our multi-disciplined team has worked with some of the world’s biggest brands and quirkiest independents including Tesco, Polydor, Trudy Styler, Pacha and agencies such as Ogilvy and Agency.com. Centre to our success is a passion for design and a love of innovation. Clusta are looking for someone who shares our enthusiasm and brings with them a fresh and positive creative aspect. (www.clusta.com)
As PA to Directors and Receptionist you will assist the Directors in all areas and help to maintain the day to day running of the studio along with helping to maintain internal systems to ensure efficient and correct delivery of goods to clients. You will report to the Operations Manager; Claire Hurst will act as your line manager.
Job Function
• Screen telephone calls, enquiries and requests and handle them when appropriate or pass onto colleagues as appropriate. When necessary, taking messages and ensuring they are passed on, presenting a professional and helpful image to enquirers.
• Organising and maintaining diaries and making appointments.
• Deal with correspondence and write letters.
• Deal with outgoing post and keep records where necessary, eg Special Delivery items
• Support the day to day work of the Directors, assisting them in any areas they require, including minor personal matters, travel and accommodation (Access to confidential information requires complete discretion).
• Undertake general administrative and reception duties including photocopying, faxing, filing, dealing with enquiries and liaising with suppliers.
• Front of house – meet and greet clients upon arrival, deal with any deliveries or “cold callers”.
• Take responsibility for the checking of stock and ordering of stationery and office supplies to enable effective delivery of Clusta’s work.
• Keep up communications between Clusta UK and Clusta Inc, the US office.
Candidate Requirements
• To build long-term working relationships based on trust and credibility.
• Excellent interpersonal skills in order to communicate clearly and politely with people at all levels in the organisation or from outside agencies.
• To work with minimum supervision and manage your own workload effectively.
• To organise and prioritise key tasks.
• Excellent record keeping skills, ensuring that relevant documents are completed, retained or forwarded as appropriate.
Core Skills
You have strong skills in
• Excellent communication skills both orally and in writing.
• To be a self-organised, self-starter and meet deadlines.
• Respond positively to change.
• Adapts style to the needs of different people.
• Computer literacy including familiarity with e.g. Word, Excel.
• Able to convey complex information to a range of people.
• Excellent people skills.
• Work well in a team.
• Maintain good client relations.
• Self motivated and a people’s person.
• Highly organized, efficient and able to retain information.
How to apply
Interested applicants can apply via email only to: claire.hurst@clusta.com
Please include:
• PDF cover letter
• CV
• Subject line: “PA to Directors/Receptionist/Studio Manager
No phone calls yet – we’re hiring because we’re busy, email only please.
About Clusta
Clusta specialise in innovative design for web, print and motion graphics. We have been producing dynamic graphic and digital communication for over 10 years. Our multi-disciplined team has worked with some of the world’s biggest brands and quirkiest independents including Tesco, Polydor, Trudy Styler, Pacha and agencies such as Ogilvy and Agency.com. Centre to our success is a passion for design and a love of innovation. Clusta are looking for someone who shares our enthusiasm and brings with them a fresh and positive creative aspect. (www.clusta.com)
Published at 13-08-2008
Viewed: 264 times
Viewed: 264 times